MURRIETA VALLEY CEMETERY DISTRICT

 

Laurel Cemetery/District Office                                             Phone:                  951.677.4223

42800 Ivy Street                                                                       Fax:                       951.677.5559

Murrieta, CA 92562                                                                   www.murrietacemetery.org/

MINUTES

 

REGULAR MEETING OF THE BOARD OF TRUSTEES

 

November 26, 2019—2:00 p.m.                                 District Office—42800 Ivy Street

 

  • Call to Order

Vice Chair Wolter called meeting to order at 2:00

 

  • Pledge of Allegiance

Complete

 

  • Roll Call

Chair McConnell, Trustee Vollbrecht, Trustee Seymour, Trustee Wolter, Trustee Penko, District Manager Baker, District Secretary Ross

All present, Chair McConnell phoned in. Trustee Vollbrecht and District Secretary Ross

were late.

 

  • Approval of Agenda

A motion to approve the Agenda was made by Trustee Seymour, seconded by Trustee Penko. Motion carried 4/0.

 

  • Public Comments

Auditor from Nigro & Nigro gave presentation and ideas for our cemetery

 

  • Consent Calendar
  • Approve Disbursements
  • Accept Minutes
  • Receive and File Financial Statements

A motion to approve the Consent Calendar was made by Trustee Penko, seconded by Trustee Seymour. Motion carried 4/0.

 

  • Action Item
  1. Room Addition

Recommendation: To discuss and approve the architecture and construction of the new room addition. This action item was tabled due to additional costs.

A motion to table this until January to allow time to research the cost of digital copies was made by Trustee Vollbrecht, seconded by Trustee Penko. Motion carried 4/0.

 

 

  1. Lawn Mower

Recommendation: To discuss and approve purchasing a new lawn mower.

A motion was made to approve the Grasshopper, subject to diesel restrictions, was made by Trustee Seymour, seconded by Trustee Vollbrecht. Motion carried 4/0.

  1. Ad Hoc/Personnel Advisory committee

Recommendation: To discuss creating and nominating board members for an Ad Hoc

Advisory committee. This committee will serve “as needed” for personnel/advisory

support for the General Manager.

A motion to table this until January was made by Trustee Penko, seconded by Trustee Seymour. Motion carried 3/0/1 (Trustee Vollbrecht abstained)

 

General Manager’s Reports

  • General Manager’s Administrative/Operations Report

The Board would like to learn more about our options to acquire more land from our attorney, also possible action will be taken next year to hire a contractor to assist in landscape maintenance as needed during the summer months.

 

  • Discussions
  1. Investment Accounts- Was agreed not to act on our Wells Fargo investment

accounts till next year.

  1. Target Solutions
  2. Paint and Pictures for the office- Trustee Penko and Chair McConnell would like to assist in the paint and picture decisions.
  3. Decoration Policy – to be discussed in January
  4. Policy and Procedural manual
  5. Conversion of records to electronic format
  6. Christmas Party – Will be held on December 10, 2019

 

  • General Counsel Reports

None

 

  • Trustee Reports

Trustee Seymour asked if anyone wanted the Cemetery Laws, he emailed them to the secretary.

 

  • Future Trustee Agenda Items

None

 

  • Closed Session

None

 

  • Announcements

None

 

  • Next Meeting Date:

The next Board meeting will be held on December 10, 2019 at 2:00. There will also be a Christmas party directly following this meeting.

 

  • Adjournment

With no further business to attend to, Vice Chair Wolter adjourned meeting at 3:54 pm.

 

Respectfully submitted,

Debra Ross

Administrative Assistant

 

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Minutes 11.26.19